As an employer, it is Clef’s goal to monitor or track our employees in as few ways as possible. We want Clef employees to feel a sense of ownership towards their personal workspaces and be comfortable at the office. However, in order to ensure the safety and wellbeing of Clef employees, company property (e.g. desks, laptops, and other devices) is subject to search. For instance, this might be used if management learns that an employee has brought a gun to work or has stolen company property.
This means that while the company will always try to respect employee privacy, employees do not have a right to privacy in their workspaces in any property that belongs to Clef. Clef reserves the right to search company property at any time, without warning, to ensure compliance with our policies, including those that cover employee safety, workplace violence, harassment, theft, and possession of prohibited items. If you use a lock on any item of company property, you must give a copy of the key or combination to one of the founders.
Clef email and Internet are not being actively monitored by anyone, but because they are company resources that are managed according to company policy, you should not expect privacy from either. The company has both the ability and the right to look at employee usage for both in order to protect employee safety and wellbeing, as well as company property and interests.
Email messages, including attachments, sent and received from a Clef email address are the property of Clef. We reserve the right to access, monitor, read, and/or copy email messages at any time, for any reason. You should not expect privacy for any email you send using your Clef email, including messages that you consider to be personal or label with a designation such as “Personal” or “Private.”
The email system is intended for official Company business. If you send personal messages through the Company’s email system, you must exercise discretion as to the number and type of messages you send. You must also ensure that your personal use of the email system does not interfere in any way with your job duties or performance.
All of our policies and rules of conduct apply to employee use of the email system. This means, for example, that you may not use the email system to send harassing or discriminatory messages, including messages with explicit sexual content or pornographic images; to send threatening messages; or to reveal company trade secrets.
We expect you to exercise discretion in using electronic communications equipment. When you send email using a Clef email address or Clef social account, you are representing Clef. Make sure that your messages are professional and appropriate, in tone and content. Remember, although email or social media may seem like a private conversation, they can be printed, saved, and forwarded to unintended recipients. You should not send any email/message/update/etc. that you wouldn’t want our team, your family, or our competitors to read.
To avoid email viruses, phishing for account information, and other threats, employees should not open email attachments from people and businesses they don’t recognize, particularly if the email appears to have been forwarded multiple times or has a nonexistent or peculiar subject heading. Even if you know the sender, do not open an email attachment that has a strange name or is not referenced in the body of the email; it may have been transmitted automatically, without the sender’s knowledge.
If you believe your computer has been infected by a virus, worm, or other security threat to Clef’s system, you must inform the founders immediately.
Employees may not share their email passwords with anyone, including coworkers or family members. Revealing passwords to the Company’s email system could allow an outsider to attack the Clef network
We reserve the right to monitor employee use of the Internet at any time. You should not expect that your use of the Internet—including but not limited to the sites you visit, the amount of time you spend online, and the communications you have—will be private.